Redactic finds the names, tax codes, IBANs, addresses, dates of birth and identity numbers in a deed or its annexes, and you decide what each recipient sees. Black out a copy for a bank, an agency or a client, and the text under every black box is removed from the file. Mask the same deed with placeholders, and you can ask an AI for a summary while the real names come back only in your browser.
Deeds of sale, company deeds, wills and inheritance papers, land registry and company registry extracts, identity documents attached to a deed and anti-money-laundering files, in PDF, Word or Excel, or as scans and photos.
The free trial redacts the first page of one PDF, Word or text file, with no account.
Permanently black out data directly on the document. Ideal for securely sharing files with third parties.
Replace sensitive data with placeholders before using AI. Restore the original values in the final output.
Below is an extract from a fictitious deed of sale, as an office would send a copy to the buyer's bank. Redactic finds the personal data, confirms the Italian tax codes and the IBAN by their check characters and leaves the price, the property description and the clauses readable.
| Field in the document | Type of data | How Redactic handles it | Check character verified |
|---|---|---|---|
| Giulia Bianchi, Marco Conti | Person names | Recognised; with the list of parties, masked with certainty in every form, surname alone included | Not applicable |
| 12/05/1982, 18/12/1979 | Dates of birth | Recognised when introduced by "born on" or "date of birth" | Not applicable |
| BNCGLI82E52F205V, CNTMRC79T18L219W | Italian tax code (codice fiscale) | Recognised | Yes |
| Via Solferino 32, 20121 Milano (MI) | Postal address | Recognised | Not applicable |
| IT76W0306909606100000123456 | IBAN | Recognised | Yes |
| Sheet 12, parcel 345, sub-unit 7 | Land registry reference | Masked with one click, or with a search that marks every match | Not applicable |
| EUR 285,000.00 | Price | Kept | Not applicable |
Fictitious data. The price, the property description and the structure of the deed stay as they are.
Mask the deed and open the document chat: the file reaches the AI with labels where the names, tax codes and IBANs were, and the questions you type with the parties' real names are masked too before they are sent. Under each message, "What the AI sees" shows the exact text the model received. The answer comes back with the real values restored in your browser, and if masking is not available, the message is not sent.
With Firm the whole office has the Secure Chatbot, an AI chat for questions that start from no document, with the same masking on every message. The people who manage your workspace decide who uses it and how much AI each person can use, and the chat keeps no conversation on our servers.
The original deed stays in your records exactly as it was signed, and the copy you send for another purpose can carry less. Upload the deed, check what Redactic has found, keep in clear the parts the recipient needs and download a PDF where the rest is gone from the file. Article 5(1)(c) of the GDPR asks that personal data be limited to what is necessary for the purpose, and a copy prepared this way gives each recipient that and no more.
Add a PDF, a Word file, a scan or a photo, or a ZIP with the deed and all its annexes, which Redactic redacts file by file with the same placeholder for the same person in every file. Choose up to four countries for the document and add the parties' names to the list, so each one is masked with certainty.
Open Review and edit and read the copy page by page as it will be downloaded. Keep a value in clear with one click, select a word the detection missed, search a land registry reference and mark every match at once, and draw a box over the photo on an identity card, a signature or a stamp.
Download the blacked-out PDF with its redaction certificate, ready to send. Or keep the masked version and ask the AI your questions with the parties' names as they appear in the deed.
The downloaded file carries no comments, tracked changes, hidden sheets or document properties with the names you removed.
The text under every black box is deleted from the PDF, so it cannot be selected, copied or recovered from the copy you send. Scanned pages and photos are read with OCR first, and the words found are blacked out on the page.
On a scanned passport or identity card, Redactic reads the text with OCR and blacks out the values it finds, and in Review and edit you draw a box over the photo or the signature.
Every name on your list is masked wherever it appears, and a surname or a first name used on its own is linked to the same person, so a party cannot slip through in a shorter form.
The redaction certificate records the SHA-256 fingerprint of the original and of the redacted file, and how many items of each type were removed. It contains nothing from the deed, so you can keep it with the file.
Word files lose comments, tracked changes and author details, PDFs lose annotations, attachments, bookmarks, hidden layers and their metadata, and photos lose their location data. Before you download, a final check reads the whole file again and stops the job if a value is still there.
Detection and redaction run in Europe on infrastructure Redactic controls, without third-party AI reading the unredacted text. Your files are not saved, and the data processing agreement under GDPR art. 28 is signed when you subscribe.
Next to each rule is what Redactic does in daily work, so you can judge how it fits your office.
From 10 July 2027 the EU anti-money-laundering regulation applies directly to notaries who take part in real estate, company and other listed transactions for their clients. Article 77 requires the office to keep a copy of the customer due diligence documents for five years and states that these records are not redacted. Your anti-money-laundering file therefore stays complete in your records, and Redactic prepares the copies of those documents that leave the office, for a bank, an agency or an AI.
Personal data must be limited to what is necessary for the purpose. Each copy you prepare in Redactic carries only the data you chose to keep for that recipient.
Article 32 names pseudonymisation among the measures for the security of processing. When you use AI, Redactic pseudonymises the deed first, and the map that links each placeholder to its real value stays on Redactic's side.
Your office decides why and how its documents are processed, and Redactic acts as your processor under a data processing agreement signed when you subscribe.
Redactic describes what its tools do; the assessment of your own processing remains yours, with the support of the DPA and the Trust & Security page. Security
One that removes the text from the file, reads scanned annexes and lets you check every item before you download. Redactic blacks out the values in the PDF itself, reads scans and photos with OCR, shows the copy page by page in Review and edit and adds a redaction certificate with the SHA-256 fingerprints of the original and the copy.
No. The text under each black box is deleted from the exported PDF, and there is no map to bring it back.
Yes. Redactic reads scanned identity cards and passports with OCR and blacks out the numbers and names it finds, and in Review and edit you draw a box over the photo, the signature or a stamp.
No. Regulation (EU) 2024/1624 requires those records to be kept complete. Redactic is for the copies you send out, such as an identity document shared with a bank, while the file in your records stays as it is.
Yes. Mask the deed and use the document chat: the AI receives placeholders for the names, tax codes and IBANs Redactic detects, and the real values return in your browser. Under each message you can read the exact text the model received.
No. Masked text is pseudonymised, and it remains personal data under the GDPR for whoever holds the map. For a copy that leaves the office, use Blackout, which removes the values from the file.
Yes. Upload a ZIP and Redactic redacts every document inside it, one by one, with the same placeholder for the same person across all the files, and gives you a new ZIP with the redacted copies.
Yes. With Firm, up to 50 people have document redaction and the Secure Chatbot, each with their own AI quota. For an office with more people, or with its own requirements on deployment and the DPA, Enterprise is built around your office.
Detection and redaction run in Europe on infrastructure Redactic controls, and your files are not saved. Your office is the controller for its documents, and Redactic is the processor under GDPR art. 28, with a DPA signed when you subscribe. Data Processing Agreement Security
Try Redactic on the first page of a real deed, without an account. Your file is not saved.
Larger offices can have Enterprise, with dedicated, single-tenant, private-cloud or on-premise deployment.